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PrintFlow for Odoo

Streamline file management and approval workflows for digital print production


The Challenge​

Companies in the digital printing production industry often receive large files from clients, which must be properly catalogued, modified, and approved before printing.

This process is frequently prone to errors, wasted time, and traceability issues — especially as the number of files, clients, and staff involved increases.

The main challenges include:

​​ ​ ​Large files sent by clients via email or external links that are hard to track

​ ​Lack of control over versions, modifications, and approvals

​ ​Time wasted manually organizing files between teams and departments

​ ​Increasingly strict traceability and security requirements from B2B clients

The Solution

PrintFlow for Odoo fully automates the file workflow in digital printing production companies. The solution ensures that all files received from clients are properly catalogued, tracked, and approved — with no errors or wasted time.

1

Secure client 
upload

Each client can upload their files in a dedicated space, directly linked to the order line that requires the file for printing.


2

Automatic file validation

The solution checks file extension, size, and possible corruption; if a file doesn’t meet the requirements, the client is automatically asked to re-upload it.


3

Automatic archiving and smart notifications

Valid files are automatically saved in their designated folder, and the responsible staff is notified for review and editing.


4

Complete traceability and monitoring

All changes, uploads, approvals, and errors are automatically logged, providing full visibility and real-time notifications in case of issues or missing files.

Technology Stack

Odoo ERP
DataHub – manages key data and business events (quotes, invoices, deliveries)
n8n Orchestrator
The “brain” of the workflow – runs automations, approvals, and conditional logic
Nextcloud
File repository – secure storage, versioning, and sharing

Key Benefits

Increased operational efficiency

Automating workflows reduces the time required to manage orders and eliminates human errors, allowing teams to focus on high-value activities

Full control over processes and data

All actions are traceable, and files remain stored within your own infrastructure. Managers have a clear view of each order’s status at any time

Smooth collaboration with teams and clients

All stakeholders — clients, designers, operators — work in a shared, secure, and controlled space. Communication is simplified, and approvals happen quickly and transparently.

Want to see how it works?

Request a personalized demo

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